Hazard Reporting Procedure

Business-Culture-2

ROLES & RESPONSIBILITIES

  1. All employees are responsible for reporting to his/her supervisor any hazardous conditions that may exist in the workplace.
  2. The workplace supervisor is responsible for responding to the employee’s concern, ensuring the hazardous condition is resolved and filling in the Hazard Report form with the assistance of the worker. Follow up on any actions/responses must be completed in the appropriate time.

PROCEDURE

  1. Employee who identifies a safety hazard/concern must report this to his/her supervisor immediately.
  2. The supervisor will deal with the matter promptly, consult with others as needed, and advise the employee of the plan of action to resolve the matter. Reasonable time would depend on the potential risk of the situation.
  3. If the supervisor is unable to resolve the concern, he/she should bring it to the attention of the owner/manager.
  4. If the employee’s concern is not satisfactorily resolved after a reasonable period of time, the employee is encouraged to bring the concern to the attention of a member of the Joint Health and Safety Committee/health and safety representative.
  5. The employee will be asked to document the concern, outlining the facts and the information requested.
  6. All concerns are to be thoroughly investigated with factual information pertaining to the concern.
  7. The Joint Heath and Safety Committee/representative and the employee’s supervisor are responsible for ensuring the employee is informed of the progress of the resolution of the concern.
  8. If the concern remains unresolved, the Joint Health and Safety Committee/representative may contact the Ministry of Labour Inspector for assistance
Note:

This procedure does not preclude the employee from exercising his/her right to refuse unsafe work, as defined under the Occupational Health and Safety Act.